Privacy Policy

Last updated: 26 August 2026

The Coffee Man is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website or engage our mobile coffee and event catering services.

Who we are

The data controller is The Coffee Man, a mobile coffee and event catering business serving Gloucestershire and the surrounding area. For privacy queries, contact us on 074747 34 684, via our enquiry form, or through our Facebook page.

Information we collect

Information you give us: name, phone number, email address, event or workplace details, location, preferred date, dietary requirements, allergy information and any other details you provide when you enquire or book.
Information we collect automatically: IP address, browser type, device information, pages visited and cookie data. See our Cookie Policy.

How we use your information

Respond to your enquiry and provide a quote.
Plan, deliver and manage your event or workplace visit.
Communicate with you about your booking.
Keep internal records and meet legal or accounting obligations.
Improve our website and services.

Lawful basis

We process your personal data on the basis of performance of a contract, our legitimate business interests, your consent, or compliance with legal obligations, depending on the situation.

Who we share your data with

We do not sell your personal data. We may share it with:

Our staff or subcontractors who help deliver the service.
Event venues or organisers where necessary for access or logistics.
Service providers who help us operate the website or business (for example payment processors, IT providers, accountants).
Legal or regulatory bodies where required.

How long we keep your data

We keep personal information for as long as needed to fulfil the relevant purpose, including managing bookings, keeping records, and meeting legal requirements. After that, it is securely deleted or anonymised.

Security

We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, alteration or disclosure.

Your rights

Under UK data protection law, you have the right to access, correct, erase, restrict or object to our processing of your data, and to request portability of your data. You also have the right to complain to the Information Commissioner's Office (ICO) if you believe we have mishandled your data.

Links to other websites

Our website may contain links to third-party sites such as Facebook or Google Maps. Those sites have their own privacy policies and we do not accept responsibility for their content or practices.

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.